Small-business booking comparison
Vagaro Alternative 2026: $7.99/mo
Vagaro alternative at $7.99/mo: own booking link, email confirmations and reminders. No marketplace fees. Try 14 days free.
By the Separalo team
Updated
Short answer
Separalo works as a Vagaro alternative when you work alone or with a small team, clients already know where to find you, and you want them to pick a service and time at a lower price. Stay on Vagaro if you need payments or deposits at booking, a marketplace, consent forms, inventory, or automatic sync with other calendars.
Key takeaways
- Price: Separalo $7.99/mo; Vagaro from $23.99 promo then $30 for the first calendar.
- Separalo confirms and reminds by email; it does not send WhatsApp or SMS.
- Client deposits and payments are arranged outside Separalo.
- There is no automatic Google Calendar or Outlook sync.
Compare the starting price and the renewal price
| Team | Separalo | Vagaro |
|---|---|---|
| One bookable professional | $7.99 | $23.99 for the first 6 months (exclusions apply), then $30 |
| Three bookable professionals | $7.99 | $43.99 at the promotional price, $50 at the regular price ($10 for each additional calendar) |
| Free trial | 14 days | 30 days |
| Separalo limits | Up to 2 businesses, with the owner and up to 3 additional team members per business. | Additional calendars cost $10 up to seven licenses. |
Vagaro processes card payments through Vagaro Merchant Services, which shows no rates on its pricing page. Separalo does not process client payments yet, so it charges no payment fees.
Prices in USD, before tax. Checked on . Source: Vagaro pricing
The three-person totals are subscription calculations before tax and optional features. After seven licenses, Vagaro lets you add employees without another calendar charge. Separalo includes the owner and up to three additional team members per business.
Capabilities to check before switching
| Need | What to check |
|---|---|
| Payments and deposits | Vagaro offers payment processing and deposits through its additional online shopping cart. With Separalo, arrange and collect payments separately; displaying a service price does not charge the client. |
| Reminders and WhatsApp | Separalo sends confirmations and the day-before reminder by email. It does not send WhatsApp or SMS. If clients expect WhatsApp, keep another tool for that. |
| External calendar | Separalo does not sync Google Calendar or Outlook. Block other commitments in your Separalo hours. |
| Forms and consent | Vagaro sells forms as an additional feature. Separalo lets you describe services and review requests, but does not replace intake forms or consent signatures. |
| How clients find you | Vagaro has a marketplace. With Separalo, share your link or QR code with your audience; the subscription does not include a source of new clients. |
Try a working day in Separalo
In a small studio, start with services clients recognize. A color consultation and a haircut do not take the same time. For nails, keep a fresh application separate from removal plus a new set. Adapt the examples to your work before you share the link.
Services in a Separalo demonstration hairstyling business.
- Assign services and working hours to each person. Add their breaks and appointments you have already arranged.
- Set the business's buffer after appointments. Each service keeps its own duration; the buffer does not vary independently by service.
- Open the page as a client would and review available times. After email verification, a booking is confirmed or awaits your approval according to your settings.
- Review the day-before email reminder and the rules for changing an appointment through its private link.
Decide what to keep and what to move
Before you swap the Vagaro link, check upcoming appointments, deposits already taken, open packages, and anything you need to keep. Separalo does not import that data from Vagaro or move balances over.
Choose a date to start accepting new bookings through one system. Add the appointments needed to occupy your availability in Separalo and review the whole team's hours before updating your website, profiles and printed codes. Keep a way to handle changes to older bookings.