Appointment reminder
Appointment Reminder Email Examples
Appointment reminder email examples you can copy. Separalo also sends the day-before email reminder at $7.99/mo. Try 14 days free.
By the Separalo team
Updated
Short answer
Below are appointment reminder email examples and samples you can copy. Separalo can send that notice by email about 24 hours ahead when you turn it on. If you prefer SMS or WhatsApp, use the short templates or the confirmation generator (it also builds reminders): you send those yourself; Separalo does not automate WhatsApp or SMS.
Key takeaways
- Separalo: confirmation and day-before reminder by email only.
- Appointment reminder email examples to copy; they do not edit the product’s automatic emails.
- SMS and WhatsApp: you send them yourself with the wording you copy.
- Turn on “24-hour reminder” in Settings for the automatic email.
Appointment reminder email examples and samples
These appointment reminder email examples and samples are ready to copy. A useful reminder lets someone check their appointment without finding an older message. Include the service, full date and time, plus the location and a way to handle changes. State the business's time zone when there could be confusion.
Copy each sample into your own email and replace every bracketed field. They are wording for manual use, not a feature for editing Separalo's automatic emails. Include only details and instructions that apply to that appointment.
Appointment reminder text message templates
These short versions are for you to send by SMS or WhatsApp. Separalo does not automate those channels; only the email reminder is automatic. Replace every bracketed field. A long message may arrive split, and some accented letters reduce how much fits in one SMS.
Check the message before sending
- Check the current appointment's date and time, especially if it has already changed.
- A private link belongs to one appointment and its client. Do not replace it with the public link for new bookings or share it with other clients.
- Do not promise rescheduling is still available after your change deadline. Include the business contact when the client needs to speak to you.
- If an automatic reminder is already enabled, check whether another manual message is needed. Avoid repeating the same notice without adding information.
Turn on the reminder once
- Open Settings and find “Customer alerts.”
- Enable “24-hour reminder.”
- Save the change.
Enable the 24-hour reminder and save the change.
Separalo sends the reminder roughly one day before appointments with an email address that are confirmed or awaiting your approval. It includes the service, date, time and “Manage my booking” link.
Keep the appointment up to date
The email takes its details from the booking. If the time changes, save the reschedule on the existing appointment so the calendar reflects the agreement.
For example, if a lesson moves from Tuesday to Thursday, change that date on the booking. The client receives the rescheduling notice with the old and new times.
Consider your change deadline
Example: a Thursday appointment with 24 hours’ notice
Wednesday, 10 am
The customer’s change deadline ends. The reminder may arrive after this time.
Thursday, 10 am
The appointment starts.
The reminder is scheduled roughly a day before the appointment and may arrive after a 24-hour change deadline. If you want clients to have time to make changes after receiving it, choose a shorter period under “Cancellation notice.” For example, with 12 hours’ notice, a Thursday appointment at 10 am can be changed until Wednesday at 10 pm.
Check bookings made at short notice
An appointment booked two hours ahead has already passed the reminder window. The client receives the verification and confirmation emails appropriate to that booking.
Clients booking through your public page must complete email verification to receive the reminder. If that step is missing, its status shows that verification is pending.
Generate a reminder or confirmation message to send yourself
Frequently asked questions
- What is an appointment reminder message?
- It is a notice close to the date with the service, day, time, and how to change the booking. It cuts no-shows when someone forgot.
- Does Separalo send SMS or WhatsApp reminders?
- No. Separalo sends the confirmation and the day-before reminder by email. The SMS or WhatsApp wording in this guide is for you to send yourself.
- Where can I generate a reminder message?
- Use the free appointment confirmation generator (it also builds reminders); copy the text and send it on the channel you use.